Student Records

School Board policy makes students’ records available to parents and students who are 18 years of age. This open policy enables parents to inspect, with professional interpretation, their student’s school records. Upon turning 18, students have the same rights as parents and have jurisdiction over their records. 

If parents wish to challenge school records, they may ask for a hearing to contest the accuracy or inclusion of data.

The School District will not furnish information from students’ records to third parties without the permission of the student or parents, or unless the request is accompanied by a subpoena or court order. Student records are transferred to educational institutions when requested.

By law, student directory information must be given to all persons requesting it unless the parent does not want the information released.

Student pictures and identifying names will be printed in school publications and may be given to the local media. However, any student or parent may request that photos not be published. The request must be made in writing to the school principal. This does not cover pictures taken at public school events by the news media or the district Communications Office.

Directory Information/Releasing Information to Military

Certain student data is considered “directory information.” This information allows the district to announce students’ names, publish honor rolls, programs and so forth. Pursuant to Minnesota Statute Chapter 13, regarding directory information and military recruitment offices requesting said information:

"Subd. 5. Directory information. Information designated as directory information pursuant to the provisions of United States Code, title 20, section 1232g and Code of Federal Regulations, title 34, section 99.37 which are in effect on July 1, 1993, is public data on individuals. When conducting the directory information designation and notice process required by federal law, an educational agency or institution shall give parents and students notice of the right to refuse to let the agency or institution designate any or all data about the student as directory information. This notice may be given by any means reasonably likely to inform the parents and students of the right.

“Subd. 5a. Military recruitment. A secondary institution shall release to military recruiting officers the names, addresses, and home telephone numbers of students in grades 11 and 12 within 60 days after the date of the request, except as otherwise provided by this subdivision. A secondary institution shall give parents and students notice of the right to refuse release of this data to military recruiting officers. Notice may be given by any means reasonably likely to inform the parents and students of the right. Data released to military recruiting officers under this subdivision: (1) may be used only for the purpose of providing information to students about military service, state and federal veterans’ education benefits, and other career and educational opportunities provided by the military; and (2) shall not be further disseminated to any other person except personnel of the recruiting services of the armed forces.”

The following information is directory information in District 622:

• Student’s name and grade.
• Date of birth.
• Participation in officially recognized activities and sports.
• Weight and height of athletic team members.
• Degrees and awards received.
• The most recent previous educational agency or institution attended.
• Photos, such as those taken for yearbooks or other school and district publications, are directory information for those purposes only.
• Name, address and telephone number of the student's parents.
  

Requests for directory information are subject to an information processing fee per request. Requests may take up to 30 days for processing.

The military, for recruitment purposes only, is entitled to additional information as defined by federal and state statutes, but are subject to the same information processing fee as identified above.

Click here for the Public Data Request Form

Withholding Information

Parents may request that none of this directory information be made available. If you choose to withhold this information, it will be withheld from all. For example, students whose directory information is not to be released are excluded from published programs and honor rolls because these documents are considered public. A parent or student who is 18 and wishes to make directory information private must notify their principal in writing each year that the child attends District 622 schools.

Media Requests - Television/Newspapers

Occasionally during the school year, local newspaper or television reporters will be at school interviewing students and staff, taking pictures or shooting video. District-produced videos and pictures are also shown on local access cable television. If your child is not to be included in these activities, please let your child’s principal know in writing. This written notification must be given each year that your child is enrolled in district schools. It is also suggested that you discuss this with your children so they are less likely to volunteer to be on camera or interviewed.