Finance

The District 622 finance department is tasked with overseeing financial guidelines established by the school board and ensuring compliance with Minnesota statutes.

The department operates in several critical areas:

Budgeting and Finance
Accounting and Accounts Payable
Procurement
Elections Management
Contract Negotiations

Bid Postings

Cowern Elementary School Additions & Renovation
Skyview Middle School Gymnasium Wall

Cowern Elementary School Additions & Renovation

Cowern Elementary School Additions & Renovations

Addendum

Printable Bid

COWERN ELEMENTARY SCHOOL ADDITIONS & RENOVATION
2131 MARGARET ST.
NORTH ST. PAUL, MINNESOTA 55109

NOTICE IS HEREBY GIVEN, that North St. Paul-Maplewood-Oakdale Independent School
District 622, will receive sealed Bids at the North St. Paul-Maplewood-Oakdale District Education
Center, 2520 12th Avenue East, North St. Paul, Minnesota 55109, for the Cowern Elementary
School Additions & Renovation, until 2:00 PM local time, Tuesday, December 9, 2025 for the
purpose of furnishing all materials, labor, equipment and skill required for the construction of the
above said project.

Sealed Bids shall be mailed or delivered to the North St. Paul-Maplewood-Oakdale Independent
Education Center Attention Amanda Moore, no later than 2:00 pm local time, Tuesday,
December 9, 2025. Bids received will be publicly opened and read aloud. Bids received after the
close of bids will not be accepted and returned to the Bidder. No oral, telephonic, or electronically
submitted proposals or modifications will be considered.

Optional Pre-Bid Meeting/Site Walk-Thru will be held on Thursday, November 20, 2025 @
4:00 pm local time at the Cowern Elementary High School, 2131 Margaret St., North St.
Paul, MN 55109. Attendance at the pre-bid meeting is highly recommended.

The Construction Manager, Architect, Engineer and/or Owner will review the bidding procedures,
Bidding Documents and other conditions with interested Bidders and answer questions.

The Cowern Elementary School Additions & Renovation will include bidding the below work
scopes but are not limited to the work scopes and work descriptions listed.

Work Scopes Bidding:
Work Scope #02A – Selective Demolition
Work Scope #03A – Precast Concrete and Plank
Work Scope #03B – Building Concrete & Masonry
Work Scope #05A – Structural Steel - Supply
Work Scope #05B – Structural Steel - Installation
Work Scope #06A – Carpentry and General Construction
Work Scope #07A – Roofing and Wall Panels
Work Scope #07B – Firestopping & Joint Sealants
Work Scope #08A – Hollow Metal, Frames, Doors & Hardware - Supply
Work Scope #08B – Alum Entrances, Windows, Curtain Walls, Glazing & Operable Walls
Work Scope #08C – Coil Doors and Grilles
Work Scope #09A – Drywall and Framing
Work Scope #09B – Ceramic Tile
Work Scope #09C – Suspended Ceilings & Acoustical Treatments
Work Scope #09D – Resilient Flooring & Carpet
Work Scope #09E – Paintings
Work Scope #10A – Retractable Stage
Work Scope #11A – Kitchen Equipment
Work Scope #21A – Fire Protection
Work Scope #22A – Mechanical/Plumbing
Work Scope #26A - Electrical
Work Scope #31A – Site Work, Paving, and Utilities

All bids shall be contained in a sealed envelope plainly marked showing that such envelope
contains a Bid for the Project, prepared in accordance to Section 00 21 13 – Instructions to
Bidders.

Each bid shall be accompanied by a bid security in the form of a bid bond, certified check or
cashier’s check, in a sum equal to five percent (5%) of the maximum bid price, executed by the
Bidder as principle and by surety company authorized to do business in the State of Minnesota,
payable to North St. Paul-Maplewood-Oakdale Independent School District 622, conditioned that
if the principle’s bid be accepted and the contract awarded to the Bidder, the Bidder will within ten
(10) days after Notice of Award has been executed, will execute and effect a contract in
accordance with the terms of the Bidders bid and a contractor’s bond as required by law and
regulations.

The bid security of the two lowest bidders will be retained until the Notice of Award has been
executed, but no longer than sixty (60) days. The bid security is a guarantee that the Bidder will
enter into a contract for the work described within the Bidding and Contract Documents.
Countersignature of a bid bond is not required under this section.

The provisions of Minn. Stat. 16C.285 Responsible Contractor are imposed as a requirement of
this contract. All bidders and persons or companies providing a response/submission to the
Advertisement for Bids shall comply with the provisions of the statute. Prevailing wages apply.

Successful Bidders will be required to furnish a Contract Performance Bond and Payment Bond
in the full amount of the Contract.

No Bids may be read or considered if it does not fully comply with the requirements of this
Advertisement for Bids and any Bids received that are deficient with the requirements of this
section will be resealed and returned to the Bidder immediately.

Bids will be awarded on the basis of the lowest, responsible and responsive Bidder as determined
most favorable to North St. Paul-Maplewood-Oakdale Independent School District 622’s best
interest. North St. Paul-Maplewood-Oakdale Independent School District 622 reserves the right
to reject any and all Bids, to waive any informality in any Bid, and to hold all Bids for a period of
sixty (60) days from the date of opening Bids.

Plans and specifications will be available on or after Thursday, November 6th, 2025. Plans
and specifications can be seen and examined at the following locations and websites; the office
of the Construction Manager, the Minnesota Builders Exchange; the St. Cloud Builders
Exchange, the Mid Minnesota Builders Exchange, Construct Connect and Dodge Data &
Analytics.

Bidders can procure plans and specifications electronically thru the Construction Manager by
contacting Neal Smith at nsmith@a-p.com

All questions regarding the project shall be submitted via email no later than 2:00pm local time,
Wednesday, November 26th, 2025 to:

David Jaeger
Senior Project Manager Project Manager
Adolfson & Peterson Construction
612-366-3281
davidjaeger@a-p.com

Nathalia Mingo
Adolfson & Peterson Construction
612-619-3140
nmingo@a-p.com

Publication Dates via ISD #622 Official Paper: The Pioneer Press
Dates of Publication: November 10, 2025 and November 17,2025

Skyview Middle School Gymnasium Wall

Pam Simanski

Jan 7 2026 1:30 PM

Printable Bid

SECTION 00 11 13
ADVERTISEMENT FOR BIDS
Skyview Middle School Gymnasium Wall
1100 Heron Avenue North
Oakdale, Minnesota 55128

NOTICE IS HEREBY GIVEN that North St. Paul-Maplewood-Oakdale Independent School District #622 will receive single prime sealed bids for Skyview Middle School Gymnasium Wall until 2:00 p.m. local time on January 29, 2026 at the District Education Center, 2520 East 12th Avenue, North St. Paul, Minnesota 55109, at which time and place all bids will be publicly opened and read aloud.

Sealed Bids shall be mailed or delivered to the North St. Paul-Maplewood-Oakdale District Education Center Attention: Procurement Office, no later than 2:00 p.m. local time on January 29, 2026. Bids received will be publicly opened and read aloud. Bids received after the close of bids will not be accepted and returned to the bidder. No oral, telephonic or electronically submitted proposals or modifications will be considered.

Bidding documents, including the Proposal Form, Drawings and Specifications, will be on file at the Minnesota Builders Exchange; McGraw Hill Construction/Dodge Plan Center; Reed Construction; iSqFt Plan Room (St. Paul, MN), The Blue Book Building and Construction Network; and from PlanWell at: https://order.e-arc.com/arcEOC/Secures/PWELL_PrivateList.aspx?PrjType=pub

This project includes: Replacement of gym divider walls with curtains and all associated work.

American Reprographics Company, 4730 Park Glen Road, St. Louis Park, Minnesota 55416 (952) 697-8800, facsimile (952) 697-8803 will provide complete downloadable sets of the Bidding Documents to prospective bidders and subcontractors. The downloads will be available on or about March 6, 2024. A deposit check in the amount of $25 made out to ARC for each set downloaded via the internet at https://www.e-arc.com/location/st-louis-park/ and clicking on the PlanWell icon, then the Public Plan Room icon, select Skyview Middle School Gymnasium Wall

Make proposals on the bid forms supplied in the Project Manual. No oral, telegraphic or telephonic proposals or modifications will be considered. Submit with each bid, a certified check or acceptable bidder's bond payable to Independent School District #622 in an amount equal to five percent (5%) of the total bid. The successful bidder will be required to furnish satisfactory Labor and Material Payment Bond, and Performance Bond.

Bids may not be withdrawn within thirty (30) days after the scheduled time of opening bids, without the consent of the Owner. The Owner reserves the right to accept any bid or to reject any or all bids, or parts of such bids, and waive informalities or irregularities in bidding.

A pre-bid walkthrough has been scheduled for January 19th 2026 at 2:00 p.m. Please meet at the main building entrance.

The Owner requires Substantial Completion of the project on or before July 31, 2026.

Publication Dates via ISD #622 Official Paper: The Pioneer Press Dates of Publication: January 8, 2026 and January 15, 2026

skyview middle school gym wall

Budget Process and Timeline

Budget Process and Timeline

Budget Process and Timeline

The complete budget cycle can be viewed as a continuous five-step process shown below, and the school board regularly hears budget information at monthly public meetings. The process used by the school district is mandated by state law.

Property Tax levy

The process begins with submission of estimated property tax levy information to the Minnesota Department of Education (MDE) by mid-July. The MDE sets the maximum levy amount for each school district based on current legislation and formulas. This property tax levy information is reviewed, updated and certified by the school board prior to the end of the calendar year. The collection of the property tax levy occurs during the calendar year and is intended to be utilized during the upcoming school year. For example, a tax levy for a coming year that is certified in December is collected in May and October of the following year and would be used for that coming school year.

Preliminary Budget

During the middle of each school year, the district moves to the second step in the process and begins development of the preliminary budget for the next school year. This process includes enrollment projections, budget forecasting, development of staffing guidelines, and determination of revenue and expenditure assumptions to be included in the budget. This process also includes development of the capital expenditure budget for the next school year during the spring of the current fiscal year. The School Board must approve a budget by the beginning of the fiscal year (July 1) in which it will be used. This provides the district with spending authority as the initial estimates are revised and the actual enrollment is determined.

Final Budget

The third step in the budgeting process happens during the fall each year. The finance department updates the preliminary budget with revised estimates and staffing allocations, and develops the final budget. The revisions are based on any changes in laws that affect education finance and are based on the actual enrollment on October 1 of the current year.

Budget Adjustments

The fourth step in the process is winter and/or spring budget adjustments based on revised information. The district makes these adjustments to ensure that the revised budget is closely aligned with actual expenditures for the year. This adjustment allows for accurate funding for programs and provides the most accurate basis for developing the preliminary budget for the next fiscal year.

Annual Financial Report and Audit

The fifth and final step in the process is closing the books and preparing the financial statements. This occurs during late summer each year. During this period, the district undergoes an independent audit as required by state law. The auditors render an opinion on the district’s financial statements and accounting practices and present the information to the school board at a public meeting.

Publications

Audit Reports

Budget

Surplus Items

PO General Terms and Conditions


Purchasing Department • Telephone (651) 748-7568 • Fax (651) 748-7564
Independent School District 622 General Terms and Conditions for Purchases
1. Contract. The contract resulting from the acceptance of this order is to be construed according to Minnesota law and is not assignable by the Seller. 2. Warranty. Seller expressly warrants that all material and work covered by this Purchase Order will conform to the RFP or RFB, or other document provided to or in the possession of District; will be merchantable, and free from defect. Seller expressly warrants that all material covered by this Purchase Order will be fit sand sufficient for the purposes intended and comply with all applicable laws. 3. Hazardous Substance and Environmental Law. Seller shall comply with all Environmental Laws. Seller shall notify District in writing of every article ordered or supplied under this Purchase Order or stored or used by Seller on District property that contains Hazardous Substances or substances for which the law requires a Material Safety Data Sheet. 4. Inspections. All material shall be received subject to District’s inspection or rejection. Goods or services rejected or supplies in excess of quantities ordered may be returned to Seller at Seller’s expense. Any acceptance by District shall not be deemed a waiver or settlement of any defect or nonconformity in such goods or services. 5. Taxes. The District is exempt from paying Minnesota sales and use taxes. Except as provided in Minnesota Statute, Section 297A.70, Subd. 2, Seller shall not charge District for such taxes. 6. Use of District Name or Logo. Seller agrees not to use the name or logo, in any advertising or publicity, without the written permission of the District’s Office of the Superintendent, or the Business Office. 7. Terms of Payment. Payment shall be made by the District within 30 days upon Seller’s presentation of an invoice pursuant to this Purchase Order. District may withhold payment in whole or in part for goods or services found by the District to be defective, untimely, unsatisfactory, or otherwise not conforming to this Purchase Order, or not in accordance with all applicable federal, state and local laws, ordinances, rule and regulations. 8. Cancellation. District may cancel all or part of this Purchase Order if Seller does not make deliveries as specified or fails to make progress so as to endanger performance of the work and does not correct such failure within 10 days after receipt of written notice from District specifying such failure, or if Seller breaches any of the Terms of this Purchase Order. Additionally, District may terminate this Purchase Order in whole or in part by mailing a written notice of termination if the District determines it to be in its best interest. Upon termination under this paragraph, District shall pay Seller either (i) the Purchase Order price for all completed deliveries of material, services or construction not previously paid; or (ii) the actual costs incurred by Seller in accordance with the Purchase Order to the extent they are reasonable and allocable to the terminated portions of the Purchase Order. Payment shall not exceed the aggregate price of the Purchase Order, less payments otherwise made. 9. Independent Contractor. Seller shall perform its duties hereunder as an independent contractor and not as an employee. 10. Audit and Retention of Books and Records. The District shall have the right to inspect and copy such records, and of Seller, to verify Seller’s performance and all expenses submitted pursuant to the terms of this Purchase Order. All such items shall be retained by Seller during the term of this Purchase Order and for a period of three (3) years after the delivery of the goods and/or services. 11. Limitation on District Liability. In no event shall the District be liable for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of this Purchase Order. 12. Compliance with Laws. Seller certifies that all goods or services furnished under this Purchase Order shall comply with all applicable federal, state, and local laws and regulations, regardless of whether such laws and regulations are specifically set forth in this Purchase Order. 13. District Order Number. Seller agrees to place District Order Number shown in the “Purchase Order #” field on the face of this Purchase Order on all packages, invoices, packing slips, notices, and correspondence related to this Purchase Order. 14. FOB Terms. Except as otherwise indicated in this Purchase Order, FOB (Destination) Terms shall be to North St. Paul, MN/Seller to Pay Shipping and Freight. 15. Background Check. The School District may elect to do criminal background checks of Seller. The School District will require that Sellers to the School District submit a criminal background check, when requested. This Purchase Order will be conditioned upon a determination by the School District that a Seller’s criminal history does not preclude the Seller from services or product rendered to the District. Any Seller will complete as normal business practice employ those, independent contractors or any representatives of Sellers, who pass a criminal background check with possibility of termination of contract at determination of District.

Printable PO General Terms and Conditions

Procurement Procedure Manual

Understanding School Finance

Financing Education in Minnesota

A publication of the Minnesota House of Representatives Fiscal Analysis Department, this guidebook is a valuable reference tool for understanding Minnesota's public education finance system.

Financing Education In MN Document

A Property Taxpayer's User Guide

A publication from the Association of Minnesota Counties, the Minnesota School Boards Association, and the League of Minnesota Cities.

User Guide

Why Property Taxes Vary From Year to Year

A publication from the Association of Minnesota Counties, the Minnesota School Boards Association, and the League of Minnesota Cities.

Property Taxes Vary Year to Year Document

Minnesota School Funding Video

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Joshua Anderson

Director of Technology and Director of Finance

District Education Center (DEC)

School: 651-748-7583

2025-26 Finance Meetings

October 28 Finance Meeting

Agenda

Tuesday, October 28, 2028
6 - 7 p.m.
Zoom

1. Welcome
2. Introductions
3. Levy 2025
4. Budget

a. Building Blocks
b. Pay 26 Property Tax Levy
c. Enrollment
d. FY26

Future Meeting Dates

December 2, 2025
March 24, 2026
May 12, 2026

Finance Committee Meeting Slides

2024-25 Finance Meetings

October 1 Finance Meeting

Agenda

Tuesday, October 1, 2024
6 - 7 p.m.
Room 202 - District Education Center

1. Welcome
2. Introductions
3. Purpose
4. Main Topic: Budget Overview
a. School Finance 101
i. Building Blocks
ii. Enrollment
iii. FY 25

Future Meeting Dates/General Topics
● December 10, 2024
○ Audit update/Enrollment Projections/Budget Assumptions
● March 25, 2025
○ Budget/Staffing
● May 13, 2025
○ FY 26 budget

Finance Committee Meeting Slides

MN Finance Guide for Legislatures

School Finance Acronyms

December 10 Finance Meeting

Agenda

Tuesday, December 10, 2024
6 - 7 p.m.
Zoom

1. Welcome
2. Enrollment update/ FY 26 projections
3. Budget - Final Levy Certification
4. Audit update
5. Questions
a. What is your perception about the school district's use of taxpayer
funds/resources?
b. Is there support that your child needs that they are not currently getting in
school? If so, please describe.

Future Meeting Dates/General Topics
● March 25, 2025
○ Budget/Staffing
● May 13, 2025
○ FY 26 budget

Finance Committee Meeting Slides