Finance
The District 622 finance department is tasked with overseeing financial guidelines established by the school board and ensuring compliance with Minnesota statutes.
The department operates in several critical areas:
- Budgeting and Finance
- Accounting and Accounts Payable
- Procurement
- Elections Management
- Contract Negotiations
Bid Postings
- Accordion
- Transportation Parking Lot and Cowern Hard Surface Improvements
- Gladstone Education Center Parking Lot Improvements
- DEC 2025 Boiler Plant Replacement
- Beaver Lake Education Center Exterior Improvements
Transportation Parking Lot and Cowern Hard Surface Improvements
Transportation Parking Lot and Cowern Hard Surface Improvements
Transportation Building
2225 McKnight Road North
North St. Paul, Minnesota 55109
Cowern Elementary School
2131 Margaret Street North
North St. Paul, Minnesota 55109
NOTICE IS HEREBY GIVEN that North St. Paul-Maplewood-Oakdale Independent School District #622 will receivesingle prime sealed bids for Transportation Parking Lot and Cowern Hard Surface Improvements until 2:30 p.m. local time on February 4, 2025 at the District Education Center, 2520 East 12th Avenue, North St. Paul, Minnesota 55109, at which time and place all bids will be publicly opened and read aloud.
Sealed Bids shall be mailed or delivered to the North St. Paul-Maplewood-Oakdale District Education Center Attention: Procurement Office, no later than 2:30 p.m. local time on February 4, 2025. Bids received will be publicly opened and read aloud. Bids received after the close of bids will not be accepted and returned to the bidder. No oral, telephonic or electronically submitted proposals or modifications will be considered.
Bidding documents, including the Proposal Form, Drawings and Specifications, will be on file at the Minnesota Builders Exchange; McGraw Hill Construction/Dodge Plan Center; Reed Construction; iSqFt Plan Room (St. Paul, MN), The Blue Book Building and Construction Network; and from PlanWell at: https://order.e-arc.com/arcEOC/Secures/PWELL_PrivateList.aspx?PrjType=pub
This project includes: Hard surface improvements.
American Reprographics Company, 4730 Park Glen Road, St. Louis Park, Minnesota 55416 (952) 697-8800, facsimile (952) 697-8803 will provide complete downloadable sets of the Bidding Documents to prospective bidders and subcontractors. The downloads will be available on or about January 10, 2025. A deposit check in the amount of $25 made out to ARC for each set downloaded via the internet at https://www.e-arc.com/location/st-louis-park/ and clicking on the PlanWell icon, then the Public Plan Room icon, select Webster Education Center Renovation.
Make proposals on the bid forms supplied in the Project Manual. No oral, telegraphic or telephonic proposals or modifications will be considered. Submit with each bid, a certified check or acceptable bidder's bond payable to Independent School District #622 in an amount equal to five percent (5%) of the total bid. The successful bidder will be required to furnish satisfactory Labor and Material Payment Bond, and Performance Bond.
Bids may not be withdrawn within thirty (30) days after the scheduled time of opening bids, without the consent of the Owner. The Owner reserves the right to accept any bid or to reject any or all bids, or parts of such bids, and waive informalities or irregularities in bidding.
The Owner requires Substantial Completion of the project on or before August 22, 2025.
Publication Dates via ISD #622 Official Paper: The Pioneer Press
Dates of Publication: January 14, 2025 & January 21, 2025
Gladstone Education Center Parking Lot Improvements
Gladstone Education Center Parking Lot Improvements
1945 Manton Street Maplewood, Minnesota 55109
NOTICE IS HEREBY GIVEN that North St. Paul-Maplewood-Oakdale Independent School District #622 will receive single prime sealed bids for Gladstone Education Center Parking Lot Improvements until 2:00 p.m. local time on February 4, 2025 at the District Education Center, 2520 East 12th Avenue, North St. Paul, Minnesota 55109, at which time and place all bids will be publicly opened and read aloud.
Sealed Bids shall be mailed or delivered to the North St. Paul-Maplewood-Oakdale District Education Center Attention: Procurement Office, no later than 2:00 p.m. local time on February 4, 2025. Bids received will be publicly opened and read aloud. Bids received after the close of bids will not be accepted and returned to the bidder. No oral, telephonic or electronically submitted proposals or modifications will be considered.
Bidding documents, including the Proposal Form, Drawings and Specifications, will be on file at the Minnesota Builders Exchange; McGraw Hill Construction/Dodge Plan Center; Reed Construction; iSqFt Plan Room (St. Paul, MN), The Blue Book Building and Construction Network; and from PlanWell at: https://order.e-arc.com/arcEOC/Secures/PWELL_PrivateList.aspx?PrjType=pub
This project includes:
American Reprographics Company, 4730 Park Glen Road, St. Louis Park, Minnesota 55416 (952) 697-8800, facsimile (952) 697-8803 will provide complete downloadable sets of the Bidding Documents to prospective bidders and subcontractors. The downloads will be available on or about January 10, 2025. A deposit check in the amount of $25 made out to ARC for each set downloaded via the internet at https://www.e-arc.com/location/st-louis-park/ and clicking on the PlanWell icon, then the Public Plan Room icon, select Webster Education Center Renovation.
Make proposals on the bid forms supplied in the Project Manual. No oral, telegraphic or telephonic proposals or modifications will be considered. Submit with each bid, a certified check or acceptable bidder's bond payable to Independent School District #622 in an amount equal to five percent (5%) of the total bid. The successful bidder will be required to furnish satisfactory Labor and Material Payment Bond, and Performance Bond.
Bids may not be withdrawn within thirty (30) days after the scheduled time of opening bids, without the consent of the Owner. The Owner reserves the right to accept any bid or to reject any or all bids, or parts of such bids, and waive informalities or irregularities in bidding.
The Owner requires Substantial Completion of the project on or before August 22, 2025.
Publication Dates via ISD #622 Official Paper: The Pioneer Press Dates of Publication: January 14, 2025 & January 21, 2025
DEC 2025 Boiler Plant Replacement
DEC 2025 Boiler Plant Replacement
2520 12th Avenue East
North St. Paul, Minnesota 55109
NOTICE IS HEREBY GIVEN that North St. Paul-Maplewood-Oakdale Independent School District #622 will receive single prime sealed bids for DEC 2025 Boiler Plant Replacement until 2:00 p.m. local time on February 6, 2025 at the District Education Center, 2520 East 12th Avenue, North St. Paul, Minnesota 55109, at which time and place all bids will be publicly opened and read aloud.
Sealed Bids shall be mailed or delivered to the North St. Paul-Maplewood-Oakdale District Education Center Attention: Procurement Office, no later than 2:00 p.m. local time on February 6, 2025. Bids received will be publicly opened and read aloud. Bids received after the close of bids will not be accepted and returned to the bidder. No oral, telephonic or electronically submitted proposals or modifications will be considered.
Bidding documents, including the Proposal Form, Drawings and Specifications, will be on file at the Minnesota Builders Exchange; McGraw Hill Construction/Dodge Plan Center; Reed Construction; iSqFt Plan Room (St. Paul, MN), The Blue Book Building and Construction Network; and from PlanWell at: https://order.e-arc.com/arcEOC/Secures/PWELL_PrivateList.aspx?PrjType=pub
This project includes: Replacement to building boiler plant components.
American Reprographics Company, 4730 Park Glen Road, St. Louis Park, Minnesota 55416 (952) 697-8800, facsimile (952) 697-8803 will provide complete downloadable sets of the Bidding Documents to prospective bidders and subcontractors. The downloads will be available on or about January 17, 2025. A deposit check in the amount of $25 made out to ARC for each set downloaded via the internet at https://www.e-arc.com/location/st-louis-park/ and clicking on the PlanWell icon, then the Public Plan Room icon, select DEC 2025 Boiler Plant Replacement.
Make proposals on the bid forms supplied in the Project Manual. No oral, telegraphic or telephonic proposals or modifications will be considered. Submit with each bid, a certified check or acceptable bidder's bond payable to Independent School District #622 in an amount equal to five percent (5%) of the total bid. The successful bidder will be required to furnish satisfactory Labor and Material Payment Bond, and Performance Bond.
Bids may not be withdrawn within thirty (30) days after the scheduled time of opening bids, without the consent of the Owner. The Owner reserves the right to accept any bid or to reject any or all bids, or parts of such bids, and waive informalities or irregularities in bidding.
The Owner requires Substantial Completion of the project on or before September 15, 2025.
Publication Dates via ISD #622 Official Paper: The Pioneer Press
Dates of Publication: January 21, 2025 & January 28, 2025
Beaver Lake Education Center Exterior Improvements
Beaver Lake Education Center Exterior Improvements
1060 Sterling Street North
Maplewood , Minnesota 55119
NOTICE IS HEREBY GIVEN that North St. Paul-Maplewood-Oakdale Independent School District #622 will receive single prime sealed bids for Beaver Lake Education Center Exterior Improvements until 2:00 p.m. local time on February 13, 2025 at the District Education Center, 2520 East 12th Avenue, North St. Paul, Minnesota 55109, at which time and place all bids will be publicly opened and read aloud.
Sealed Bids shall be mailed or delivered to the North St. Paul-Maplewood-Oakdale District Education Center Attention: Procurement Office, no later than 2:00 p.m. local time on February 13, 2025. Bids received will be publicly opened and read aloud. Bids received after the close of bids will not be accepted and returned to the bidder. No oral, telephonic or electronically submitted proposals or modifications will be considered.
Bidding documents, including the Proposal Form, Drawings and Specifications, will be on file at the Minnesota Builders Exchange; McGraw Hill Construction/Dodge Plan Center; Reed Construction; iSqFt Plan Room (St. Paul, MN), The Blue Book Building and Construction Network; and from PlanWell at: https://order.e-arc.com/arcEOC/Secures/PWELL_PrivateList.aspx?PrjType=pub
This project includes: Window replacement as storefront, brick tuckpointing, and other exterior work.
American Reprographics Company, 4730 Park Glen Road, St. Louis Park, Minnesota 55416 (952) 697-8800, facsimile (952) 697-8803 will provide complete downloadable sets of the Bidding Documents to prospective bidders and subcontractors. The downloads will be available on or about January 24, 2025. A deposit check in the amount of $25 made out to ARC for each set downloaded via the internet at https://www.e-arc.com/location/st-louis-park/ and clicking
on the PlanWell icon, then the Public Plan Room icon, select Beaver Lake Education Center Exterior Improvements
Make proposals on the bid forms supplied in the Project Manual. No oral, telegraphic or telephonic proposals or modifications will be considered. Submit with each bid, a certified check or acceptable bidder's bond payable to Independent School District #622 in an amount equal to five percent (5%) of the total bid. The successful bidder will be required to furnish satisfactory Labor and Material Payment Bond, and Performance Bond.
Bids may not be withdrawn within thirty (30) days after the scheduled time of opening bids, without the consent of the Owner. The Owner reserves the right to accept any bid or to reject any or all bids, or parts of such bids, and waive informalities or irregularities in bidding.
The Owner requires Substantial Completion of the project on or before August 15, 2025.
Publication Dates via ISD #622 Official Paper: The Pioneer Press
Dates of Publication: January 28, 2025 & February 4, 2025
Budget Process and Timeline
Budget Process and Timeline
The complete budget cycle can be viewed as a continuous five-step process shown below, and the school board regularly hears budget information at monthly public meetings. The process used by the school district is mandated by state law.
Property Tax levy
The process begins with submission of estimated property tax levy information to the Minnesota Department of Education (MDE) by mid-July. The MDE sets the maximum levy amount for each school district based on current legislation and formulas. This property tax levy information is reviewed, updated and certified by the school board prior to the end of the calendar year. The collection of the property tax levy occurs during the calendar year and is intended to be utilized during the upcoming school year. For example, a tax levy for a coming year that is certified in December is collected in May and October of the following year and would be used for that coming school year.
Preliminary Budget
During the middle of each school year, the district moves to the second step in the process and begins development of the preliminary budget for the next school year. This process includes enrollment projections, budget forecasting, development of staffing guidelines, and determination of revenue and expenditure assumptions to be included in the budget. This process also includes development of the capital expenditure budget for the next school year during the spring of the current fiscal year. The School Board must approve a budget by the beginning of the fiscal year (July 1) in which it will be used. This provides the district with spending authority as the initial estimates are revised and the actual enrollment is determined.
Final Budget
The third step in the budgeting process happens during the fall each year. The finance department updates the preliminary budget with revised estimates and staffing allocations, and develops the final budget. The revisions are based on any changes in laws that affect education finance and are based on the actual enrollment on October 1 of the current year.
Budget Adjustments
The fourth step in the process is winter and/or spring budget adjustments based on revised information. The district makes these adjustments to ensure that the revised budget is closely aligned with actual expenditures for the year. This adjustment allows for accurate funding for programs and provides the most accurate basis for developing the preliminary budget for the next fiscal year.
Annual Financial Report and Audit
The fifth and final step in the process is closing the books and preparing the financial statements. This occurs during late summer each year. During this period, the district undergoes an independent audit as required by state law. The auditors render an opinion on the district’s financial statements and accounting practices and present the information to the school board at a public meeting.
Publications
- Audit Reports
- Budget
- Surplus Items
- PO General Terms and Conditions
- Procurement Procedure Manual
- Understanding School Finance
Audit Reports
Budget
Surplus Items
ISD 622 uses Public Surplus to dispose of surplus items. Anyone can log on to the site, register and bid on items.
PO General Terms and Conditions
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Purchasing Department • Telephone (651) 748-7568 |
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Independent School District 622 |
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1. Contract. The contract resulting from the acceptance of this order is to be construed according to Minnesota law and is not assignable by the Seller. 2. Warranty. Seller expressly warrants that all material and work covered by this Purchase Order will conform to the RFP or RFB, or other document provided to or in the possession of District; will be merchantable, and free from defect. Seller expressly warrants that all material covered by this Purchase Order will be fit sand sufficient for the purposes intended and comply with all applicable laws. 3. Hazardous Substance and Environmental Law. Seller shall comply with all Environmental Laws. Seller shall notify District in writing of every article ordered or supplied under this Purchase Order or stored or used by Seller on District property that contains Hazardous Substances or substances for which the law requires a Material Safety Data Sheet. 4. Inspections. All material shall be received subject to District’s inspection or rejection. Goods or services rejected or supplies in excess of quantities ordered may be returned to Seller at Seller’s expense. Any acceptance by District shall not be deemed a waiver or settlement of any defect or nonconformity in such goods or services. 5. Taxes. The District is exempt from paying Minnesota sales and use taxes. Except as provided in Minnesota Statute, Section 297A.70, Subd. 2, Seller shall not charge District for such taxes. 6. Use of District Name or Logo. Seller agrees not to use the name or logo, in any advertising or publicity, without the written permission of the District’s Office of the Superintendent, or the Business Office. 7. Terms of Payment. Payment shall be made by the District within 30 days upon Seller’s presentation of an invoice pursuant to this Purchase Order. District may withhold payment in whole or in part for goods or services found by the District to be defective, untimely, unsatisfactory, or otherwise not conforming to this Purchase Order, or not in accordance with all applicable federal, state and local laws, ordinances, rule and regulations. 8. Cancellation. District may cancel all or part of this Purchase Order if Seller does not make deliveries as specified or fails to make progress so as to endanger performance of the work and does not correct such failure within 10 days after receipt of written notice from District specifying such failure, or if Seller breaches any of the Terms of this Purchase Order. Additionally, District may terminate this Purchase Order in whole or in part by mailing a written notice of termination if the District determines it to be in its best interest. Upon termination under this paragraph, District shall pay Seller either (i) the Purchase Order price for all completed deliveries of material, services or construction not previously paid; or (ii) the actual costs incurred by Seller in accordance with the Purchase Order to the extent they are reasonable and allocable to the terminated portions of the Purchase Order. Payment shall not exceed the aggregate price of the Purchase Order, less payments otherwise made. 9. Independent Contractor. Seller shall perform its duties hereunder as an independent contractor and not as an employee. 10. Audit and Retention of Books and Records. The District shall have the right to inspect and copy such records, and of Seller, to verify Seller’s performance and all expenses submitted pursuant to the terms of this Purchase Order. All such items shall be retained by Seller during the term of this Purchase Order and for a period of three (3) years after the delivery of the goods and/or services. 11. Limitation on District Liability. In no event shall the District be liable for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of this Purchase Order. 12. Compliance with Laws. Seller certifies that all goods or services furnished under this Purchase Order shall comply with all applicable federal, state, and local laws and regulations, regardless of whether such laws and regulations are specifically set forth in this Purchase Order. 13. District Order Number. Seller agrees to place District Order Number shown in the “Purchase Order #” field on the face of this Purchase Order on all packages, invoices, packing slips, notices, and correspondence related to this Purchase Order. 14. FOB Terms. Except as otherwise indicated in this Purchase Order, FOB (Destination) Terms shall be to North St. Paul, MN/Seller to Pay Shipping and Freight. 15. Background Check. The School District may elect to do criminal background checks of Seller. The School District will require that Sellers to the School District submit a criminal background check, when requested. This Purchase Order will be conditioned upon a determination by the School District that a Seller’s criminal history does not preclude the Seller from services or product rendered to the District. Any Seller will complete as normal business practice employ those, independent contractors or any representatives of Sellers, who pass a criminal background check with possibility of termination of contract at determination of District.
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Procurement Procedure Manual
Understanding School Finance
Financing Education in Minnesota
A publication of the Minnesota House of Representatives Fiscal Analysis Department, this guidebook is a valuable reference tool for understanding Minnesota's public education finance system.
A Property Taxpayer's User Guide
A publication from the Association of Minnesota Counties, the Minnesota School Boards Association, and the League of Minnesota Cities.
Why Property Taxes Vary From Year to Year
A publication from the Association of Minnesota Counties, the Minnesota School Boards Association, and the League of Minnesota Cities.
Joshua Anderson
Director of Technology and Director of Finance
District Education Center (DEC)
School:
651-748-7583
Finance Committee
Finance Meetings
October 1 Finance Meeting
Agenda
Tuesday, October 1, 2024
6 - 7 p.m.
Room 202 - District Education Center
1. Welcome
2. Introductions
3. Purpose
4. Main Topic: Budget Overview
a. School Finance 101
i. Building Blocks
ii. Enrollment
iii. FY 25
Future Meeting Dates/General Topics
● December 10, 2024
○ Audit update/Enrollment Projections/Budget Assumptions
● March 25, 2025
○ Budget/Staffing
● May 13, 2025
○ FY 26 budget
Finance Committee Meeting Slides
December 10 Finance Meeting
Agenda
Tuesday, December 10, 2024
6 - 7 p.m.
Zoom
1. Welcome
2. Enrollment update/ FY 26 projections
3. Budget - Final Levy Certification
4. Audit update
5. Questions
a. What is your perception about the school district's use of taxpayer
funds/resources?
b. Is there support that your child needs that they are not currently getting in
school? If so, please describe.
Future Meeting Dates/General Topics
● March 25, 2025
○ Budget/Staffing
● May 13, 2025
○ FY 26 budget
