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513-Student Promotion Retention and Program Design

  • 500 Series: Students
513-Student Promotion Retention and Program Design
Rationale Date Approved/Revised
The purpose of this policy is to provide guidance to professional staff, parents and students regarding student promotion, retention, and program design.


  • Revised: 7/18/17
  • Revised: 5/21/19
  • Revised: 8/22/23

1)  General Statement of Policy

The school board expects all students to achieve at an acceptable level of proficiency.  Parental assistance, tutorial and remedial programs, counseling and other appropriate services shall be coordinated and utilized to the greatest extent possible to help students succeed in school.

A.  Promotion

Students who achieve at levels deemed acceptable by local and state standards shall be promoted to the next grade level at the completion of each school year.

B.  Retention

Retention of a student may be considered when professional staff and parents feel that it is in the best interest of the student.  Physical development, maturity, and emotional factors shall be considered as well as scholastic achievement.  The superintendent’s decision shall be final.

C.   Program Design

1.  The superintendent, with participation of the professional staff and parents, shall develop and implement programs to challenge students that are consistent with the needs of students at every level.  A process to assess and evaluate students for program assignment shall be developed in coordination with such programs.  Opportunities for special programs and placement outside of the school district may also be developed as additional options.  All programs will be aligned with creating the world’s best workforce. 

2.  The school district may identify students, locally develop programs and services addressing instructional and affective needs, provide staff development, and evaluate programs to provide gifted and talented students with challenging and appropriate educational programs and services. 

3.  The school district will adopt guidelines for assessing and identifying students for participation in gifted and talented programs and services consistent with Minnesota Statutes, section 120B.11.  The guidelines should include the use of:

a. Multiple objective criteria; and

b.  Assessments and procedures that are valid and reliable, fair, and based on current theory and research.  Assessments and procedures should be sensitive to under-represented groups, including, but not limited to, low-income, minority, twice-exceptional, and English learners.

4. The school district will adopt procedures for the academic acceleration of gifted and talented students.  These procedures will include how the school district will:

a.  assess a student’s readiness and motivation for acceleration; and

b.  match the level, complexity, and pace of the curriculum to a student to achieve the best type of academic acceleration for that student.

5.  The school district must adopt procedures consistent with Minnesota Statutes, section 124D.02 for early admission to kindergarten or first grade of gifted or talented learners consistent with Minnesota Statutes, section 120B.11, subdivision 2, clause (2). The procedures must be sensitive to under-represented groups.

Adoption and Revision History

Incorporated Policies

Policy 513


This Policy Adopted:  January 14, 1997, Rescinded:  March 27, 2012

MSBA 513



This Policy Adopted:  March 27, 2012; Revised:  July 18, 2017



This Policy Revised:  May 21, 2019, August 22, 2023


Administrative Rule, Regulation and Procedure: NA

Legal References:                

Minn. Stat. § 120B.15 (Gifted and Talented Program)

Minn. Stat. § 123B.143, Subd. 1 (Superintendents) 

Cross References:               

MSBA/MASA Model Policy 613 (Graduation Requirements)

MSBA/MASA Model Policy 614 (School District Testing Plan and Procedure)

MSBA/MASA Model Policy 615 (Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students)

MSBA/MASA Model Policy 617 (School District Ensurance of Preparatory and High School Standards)

MSBA/MASA Model Policy 618 (Assessment of Student Achievement)

MSBA/MASA Model Policy 620 (Credit for Learning)